Temporary HR Assistant NGO Job

The International Rescue Committee (IRC) in Kenya serves vulnerable populations in the Turkana region and refugees in the Kakuma, Dadaab camps and in the Eastleigh, Nairobi.

The IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, sanitation and hygiene and HIV/AIDS and prevention and response to gender based
violence issues.

Applications are invited for the position of:

Temporary HR Assistant - Nairobi
IRC is currently looking for a Temporary HR Assistant to be based in Nairobi.

Reporting to the HR Officer, the Temporary Human Resource Assistant is responsible for the overall delivery of quality services to IRC staff members as regards personnel administration, recruitment and employee relations in the Nairobi office.

Initial contract duration for this position is two months (until 31st December 2011)


Key Tasks:
    Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource Officer in ensuring employee adherence.
    In charge of overall maintenance of personnel files by ensuring that personnel files are complete and adherence to highest level of confidentiality.
    Update the timesheet tracking tool and ensure timely submission of monthly timesheets. Assist in reconciliation of invoices and Payments of Medical Insurance bills and pension schemes.
    Ensure that new staff are duly enrolled into the medical insurance and pension schemes within first seven days of joining IRC
    Assist in tracking vaccinations for staff and ensuring payment is made
    Assist in data compilation for uploading on the HR software
    Assist in the recruitment i.e. contacting of candidates, preparation of recruitment files and filing of the recruitment documents
    Arrange for orientation of new staff including scheduling appointments with heads of departments.
    Track contract and probation expiry dates and inform the HR Officer
    Assisting in the general filing and photocopying of documents

Skills and Competence:
    A Diploma in Human Resource Management
    Good knowledge of Kenya Labour Laws
    At least 9 months working experience in a similar position. NGO experience will be an added advantage
    Good organizational skills and excellent computer skills
    Flexible and able to prioritize tasks
    High level of integrity, confidentiality, trustworthy and honest

All interested candidates are requested to submit a cover letter and an updated CV (Do not attach Certificates) to the following email address: HRKenya@rescue.org

IRC is an equal opportunity employer

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