Finance & Administration Manager

Title: Finance & Administration Manager
Reports To: The Chief Executive Officer
Location: Head Office (Kisumu)

Closing Date: 25th November, 2011
Omega Foundation is seeking to recruit a Finance & Administrative Manager to perform the functions outlined below.

Basic Function:
The Finance and Administration Manager is responsible for overall financial and human resource management within Omega Foundation.

S/He is responsible for providing information, technical support and advice to program team on all Human Resources and Finance matters and coordinates such activities.

The incumbent will be responsible for 1 Accountant, 1 HR officer, drivers, guards and all other support staff of Omega Foundation.



Major Duties and Responsibilities:
    * To serve as the focal person for all finance and HR matters in Omega Foundation.
    * To manage the administration of Omega Foundation’s finances according to approved rules and regulations.
    * To ensure that sound financial management practices are developed and maintained.
    * To administer and coordinate HR in accordance with organizational HR procedures.
    * Develop, review human resource and financial policies in a timely manner.
    * Supervise and monitor HR and finance functions within Omega Foundation.
    * Preparation of the end of year accounts for audit and liaising with the external auditors.
    * Preparation of budgets and presentation to the Board for approval.
    * Preparation of monthly management accounts for managers and the Board of Trustees.
    * The Finance manager will also be required to oversee the monitoring and provision of financial capacity building support to CBOs and NGOs supported by Omega.
    * Preparation of monthly statutory returns and filing them with respective statutory bodies.
    * Banking of funds in the right accounts.
    * Invoicing debtors and receiving payments on behalf of the organization.
    * Raising of cheque requisition, payment vouchers and ensuring that they are duly authorized.
    * Monthly reconciliation of bank statements with cash books.
    * Maintaining assets register for the organization.
    * Making payments to creditors/suppliers.
    * Disbursing the petty cash to all offices.
    * Monitor and Control all organizational expenditures.
    * Prepare regular organizational financial reports & donor reports.
    * Any other duty that may be assigned by the supervisor.

Required Educational Qualifications
    * Fully qualified Accountant (CPA/ACCA). Possession of MBA or Business degree an advantage.
    * At least 3 years work experience in financial and HR management preferably in the NGO sector. Candidates with private sector or accounting practise experience will also be considered.
    * Excellent computer skills, including Word and Excel in a Microsoft Windows environment. Knowledge of Quick books an advantage.
    * Effective oral and written communication skills.
    * Knowledge of Kenyan labour law and employment regulations will be an advantage.
    * Excellent organizational & interpersonal skills.

Skills and Abilities:

To Apply:
Interested candidates should submit application with CV and testimonials to the

Human Resources Office,
Omega Foundation,
P.O. Box 3246-40100,
Kisumu, Kenya,

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