Accounts Clerk Job Vacancy in Maseno, Western Kenya

International Centre for Tropical Agriculture(CIAT)

Recruiting an Accounts Clerk

Supported by the Consultative Group on International Agricultural Research(CGIAR), the International Centre for Tropical Agriculture (CIAT) is anon-profit organization that conducts socially and environmentally progressiveresearch aimed at reducing hunger and poverty and preserving natural resourcesin developing countries.

The Tropical Soil Biology and Fertility research area of CIAT (CIAT-TSBF)operates as an integral part of the CIAT research areas and is housed at theICRAF Campus, Nairobi, Kenya.

The goal of CIAT-TSBF is to contribute to human welfare and environmentalconservation in the tropics by developing adoptable and suitable soilmanagement practices that integrate the biological, chemical and socioeconomicprocesses that regulate soil fertility and optimize the use of organic andinorganic resources.

Position Summary

The International Centre for Tropical Agriculture (CIAT) is recruiting for theposition of Accounts Clerk to be based at its site office in Maseno, Western Kenya.

The position will report to the Site Coordinator in Maseno.

The Accounts Clerk will have the responsibility of providing timely andefficient accounting support to staff of the CIAT-TSBF office in Maseno,Western Kenya.

The Accounts Clerk will work very closely with the Project Accountant assignedto the Maseno office to ensure that accounting processes flow in a smoothmanner; ensure timely reporting of expenditures to the Nairobi office andproper filing and retrieval of accounting documents.

Main Responsibilities

1. Payment Processing: Maintain an efficient and effective payment processingschedule; scrutinize incoming invoices and demand notes for legitimacy, analyzeand journalize invoices as appropriate; prepare payment vouchers and ensureproper filing of financial and accounting records for easy retrieval.

2. Monthly Analysis of Accounts Payable and Receivables:Conduct amonthly review of balances; follow up to clear overdue payments by initiatingpayment process; track receivables, raise invoices and manage billings asnecessary.

3. Cash and Accountable Documents Management: Ensure safe custody of CIAT’s cash andaccountable documents; ensure legitimacy of petty cash payments within thecontext of CIAT accounting policies and procedures; receive bank deposit slipsand notifications for all payments deposited to the bank and issuance ofofficial receipt to acknowledge.

4. Monthly analysis of Expense accounts: Ensure adjustments are madewhenever inconsistencies are noticed.

5. Travel legalisation: Track the process of accounting for travel advances accordingto the CIAT Travel Policy .

6. Web Journals Data entry: Capture data from payment and adjustment vouchers into theWeb Journals system on a daily basis.

Requirements

• Should have attained a minimum of CPA II
• At least two (2) years of relevant work experience in a closely related field gained in an international organization
• Demonstrate high level of integrity and respect for confidentiality
• Strong ability to prioritise and organize workload; take initiative and work under pressure
• Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
• Good oral and communication skills
• Good computer skills, including knowledge of one of the accounting software and ability to learn new applications quickly

CIAT is an equal opportunity employer and offersa collegial and gender-sensitive working environment. 

The position is on local terms and will be for an initial period of one (1)year, renewable subject to three (3) months probation period, assessment ofperformance and availability of resources. 

Applicants are invited to send a cover letter illustrating their suitabilityfor the above position against the listed qualifications, competencies, skillstogether with a detailed curriculum vitae, including names and addresses ofthree referees. 

All correspondence should be addressed to the

Human Resources Unit, CIAT-TSBF, 
P.O. Box 823-00621, 
Nairobi, Kenya 

Or via email: tsbfinfo@cgiar.org. 

Applications will be considered until 30th September 2011 and should indicate“Application for Accounts Clerk” on their application letters and emailsubmissions.

Only short-listed applicants meeting the above requirements will be contacted.

We invite you to learn more about us at: www.ciat.cgiar.org/ourprograms/tropicalsoil


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