HR Assistant Job in Nairobi Kenya

World Concern Development Organization, aChristian humanitarian relief and development organization wishes to recruit a HR Assistant for the Nairobi Regional Office. 

This is a one year renewable contract based on performance, funding, etc.

Purpose: To support the Human Resource functions of the Africa Areaoffice and its projects. 

The incumbent is responsible for staff training coordination in order to buildAfrica region staff capacity in areas of skills that are relevant to thevision, mission and values of World Concern.

Responsibilities:

• Processing and tracking leave application forms/balances for all staff
• Coordination and creation of orientation schedules for new staff/interns
• Prepare monthly payroll for staff deployed in Kenya, Somalia and Sudan.
• In liaison with the Finance department, monitor and ensure prompt monthly returns on NSSF,NHIF PAYE and HELB loan repayments
• Draft routine correspondence and initiate process for the preparation of all staff support documentation (visas, identification cards, bank accounts etc.)
• Check and maintain personnel files for all staff, ensuring all documentation is complete; maintain confidential personnel information
• Collect and maintain information on commercial, private and inter agency training schedules and institutions (Course schedules, curricula and cost)
• Conduct research and propose competitive external training programs that meet the organization’s developmental and service delivery objectives.
• Cultivate strong, professional relationships with external training skill resource people, who would conduct scheduled staff training.
• Ensure that all training facilities and equipment are well maintained.
• Update on regular basis staff medical lists for Nairobi Hospital, General Accident, SDA dental clinic and Staff Emergency Contact list
• Organize all applications, reference checking and recommendations for employment including candidates documentation
• Respond to routine/records human resource queries from staff
• Manage and update staff salary and benefits database, seniority schedule etc.
• Assist with the development, communication and implementation of staff policies and procedures, including the employee manual, employee contracts and other related documents
• Create and monthly distribute time sheets to all staff
• Organize the establishment of consistent maintenance of personnel records and archiving both electronically and manually
• Manage the Pension fund records, membership and monitor updates from RBA
• Ensure that staff members suffering from illness receive “get well” cards, Birthday and anniversary wishes cards.

Minimum skills, education and experiencerequired:

• Bachelors Degree in Business Administration/Social sciences or Diploma in Business Management and/or Human Resource Management with relevant experience.
• 2-3 years experience in Human Resource field in a humanitarian organization
• Excellent interpersonal and communication skills in a multicultural environment
• Excellent Computer skills in Microsoft Word, Excel, Power point, Access etc.
• Working knowledge of Kenyan tax and labour laws
• Ability to work quickly under pressure and independently
• Flexible working style, being able to adapt to needs and demands without difficulty, strong ability to multi-task and attention to detail is a MUST
• Demonstrates servant leadership, compassion, integrity and the ability to address and resolve conflicts
• Excellent command of written and spoken languages – English, French and Kiswahili

Working Conditions/Environment

• Position at times requires long hours in a demanding environment
• Multi-ethnic and multi-cultural environment
• Moderate travels to the project areas.

Interested candidates should submit theirapplications and current CVs with the current phone contacts, email address andnames of three referees to worldconcernhr@wcdro.org. 

Application process closes on Thursday 22nd September, 2011.


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