Data Management NGO Jobs.
TheAlliance for a Green Revolution in Africa (AGRA) is a not - for - profitorganization formed in 2006 to work with African governments, farmers, donors,NGOs and the private sector to reduce hunger and poverty in Africa throughagricultural development targeted at resource poor farmers.
AGRA has its headquarters in Nairobi, Kenya and an office in Accra, Ghana.
AGRA is seeking to recruit a highly competent and experienced individual tofill the following position.
AGRA has its headquarters in Nairobi, Kenya and an office in Accra, Ghana.
AGRA is seeking to recruit a highly competent and experienced individual tofill the following position.
Data Management Assistant
Thisposition will be based in Nairobi and will report to a Program Coordinator,Program for Africa’s Seed Systems (PASS).
Job Description
PASS is implemented via four sub-programs whichfund:
1)post-graduate (M.Sc. and Ph.D.) training in plant breeding and/or seedtechnology;
2) breeding programs capable of generating higher-yielding, well-adapted cropvarieties;
3) the creation and strengthening of private, independent seed enterprises;and,
4) the training and networking of village-level agro-dealers who marketcertified seed and fertilizers to smallholder farmers. PASS began operations inMarch, 2007.
PASS has been gathering detailed data from over 220 grants on seed production,breeding activities, demonstrations, field days, seed and fertilizer sold, andstudents enrolled and graduated etc.
A database has also been developed for this purpose, and is just becomingoperational.
PASS, coming toward the end of its first phase of five years, is at a criticalstage where accurate data is required to show progress and justify furtherfunding. Data will also be used to establish gaps and potential linkages asPASS moves to its second phase. The need for collection of accurate, full andtimely data cannot be overemphasized.
2) breeding programs capable of generating higher-yielding, well-adapted cropvarieties;
3) the creation and strengthening of private, independent seed enterprises;and,
4) the training and networking of village-level agro-dealers who marketcertified seed and fertilizers to smallholder farmers. PASS began operations inMarch, 2007.
PASS has been gathering detailed data from over 220 grants on seed production,breeding activities, demonstrations, field days, seed and fertilizer sold, andstudents enrolled and graduated etc.
A database has also been developed for this purpose, and is just becomingoperational.
PASS, coming toward the end of its first phase of five years, is at a criticalstage where accurate data is required to show progress and justify furtherfunding. Data will also be used to establish gaps and potential linkages asPASS moves to its second phase. The need for collection of accurate, full andtimely data cannot be overemphasized.
Responsibilities:
DataManagement: The incumbent will be responsible for collection, organization,cleaning, entry and processing from grantees according to plans approved by theprogram director, program coordinator, and AGRA’s M&E unit.
This will include ensuring grantees have the requisite data sheets, preliminarygrantee training on data recording, sending reminders on due dates, confirmingdata accuracy with grantees and program officers, recording data and dates ofdata received, generating monthly desktop, quarterly and annual reports.
The incumbent will likewise be responsible for uploading data into the PASSdatabase and maintaining the overall functioning and updating of the databasein consultation with AGRA IT unit.
Analysis and Data Presentation: The incumbent will be responsible forgenerating individual reports, tables, and figures from the collected data asrequired by PASS and AGRA staff or other partners such as donors.
In addition to collection and management of data for the database, theincumbent will be responsible for facts and figures which are currentlymaintained separately by PASS program staff which are not compatible with thedatabase at the moment.
These include but are not limited to: post-graduate student information,training course participants, crop release traits and release data, contacts ofseed affiliates, master tables and sub-tables for seed production, and trackingdisbursement of loans by seed company funds.
This will be centrally maintained by the incumbent and constantly updated, andlate incorporated in the larger MIS database being developed. Once developed,overall responsibility for updating this new database will form part of theresponsibilities.
The incumbent will work closely with AGRA IT department, and other providers toensure that the database is always functional, and raise any arising issuesimmediately.
Follow up on reports: One-third of PASS grantees are required to submit reportsquarterly, while the rest report half-yearly. All grantee payments aredependent on receipt and approval of the reports. The incumbent will work withthe respective program assistants and the PASS program coordinator to ensuretimely grantee reporting, approvals and disbursements.
Travel grants: PASS makes approximately 20 travel grants that need to begenerated, approved, paid out and accounted for. This will be handled by theincumbent.
GIFTS entries: The incumbent will be expected to update grant and granteerecords as need arises.
Meeting assistance: The incumbent will be required to assist in arrangingprogram meetings as required.
Backstop support to Program Officers and any other related duties.
Qualifications: First degree from a recognized university in computer systems,or related field.
Experience: 2 years’ working with databases including direct data entry,sorting, cleaning and generation of reports.
Special Attributes: Thorough, accurate, attention to detail, ability to workunder minimal supervision, ability to work under tight deadlines.
Reporting: This position reports to the Program Coordinator PASS, and hassecondary reporting to the M&E Program Officer assigned to the PASSprogram.
Applicants should submit their applications with a detailed CV, stating theircurrent position, remuneration, e-mail and telephone contacts, quotingreference number DMA/09-11 on both the application letter and envelope.
This will include ensuring grantees have the requisite data sheets, preliminarygrantee training on data recording, sending reminders on due dates, confirmingdata accuracy with grantees and program officers, recording data and dates ofdata received, generating monthly desktop, quarterly and annual reports.
The incumbent will likewise be responsible for uploading data into the PASSdatabase and maintaining the overall functioning and updating of the databasein consultation with AGRA IT unit.
Analysis and Data Presentation: The incumbent will be responsible forgenerating individual reports, tables, and figures from the collected data asrequired by PASS and AGRA staff or other partners such as donors.
In addition to collection and management of data for the database, theincumbent will be responsible for facts and figures which are currentlymaintained separately by PASS program staff which are not compatible with thedatabase at the moment.
These include but are not limited to: post-graduate student information,training course participants, crop release traits and release data, contacts ofseed affiliates, master tables and sub-tables for seed production, and trackingdisbursement of loans by seed company funds.
This will be centrally maintained by the incumbent and constantly updated, andlate incorporated in the larger MIS database being developed. Once developed,overall responsibility for updating this new database will form part of theresponsibilities.
The incumbent will work closely with AGRA IT department, and other providers toensure that the database is always functional, and raise any arising issuesimmediately.
Follow up on reports: One-third of PASS grantees are required to submit reportsquarterly, while the rest report half-yearly. All grantee payments aredependent on receipt and approval of the reports. The incumbent will work withthe respective program assistants and the PASS program coordinator to ensuretimely grantee reporting, approvals and disbursements.
Travel grants: PASS makes approximately 20 travel grants that need to begenerated, approved, paid out and accounted for. This will be handled by theincumbent.
GIFTS entries: The incumbent will be expected to update grant and granteerecords as need arises.
Meeting assistance: The incumbent will be required to assist in arrangingprogram meetings as required.
Backstop support to Program Officers and any other related duties.
Qualifications: First degree from a recognized university in computer systems,or related field.
Experience: 2 years’ working with databases including direct data entry,sorting, cleaning and generation of reports.
Special Attributes: Thorough, accurate, attention to detail, ability to workunder minimal supervision, ability to work under tight deadlines.
Reporting: This position reports to the Program Coordinator PASS, and hassecondary reporting to the M&E Program Officer assigned to the PASSprogram.
Applicants should submit their applications with a detailed CV, stating theircurrent position, remuneration, e-mail and telephone contacts, quotingreference number DMA/09-11 on both the application letter and envelope.
To be considered your application must be receivedby 7 October, 2011 addressed to:
The Director
Executive Selection Division
Deloitte Consulting Limited
Deloitte Place, Waiyaki Way Muthangari, Westlands
P O Box 40092 00100, Nairobi, Kenya
or by email: agra@deloitte.co.ke
Tel: +254 20 423 0000
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