Office Admin Latest Job in Kenya

Job: Office Admin

Main Purpose of Job

To manage and maintain the effectiveness and efficiency of the office operations

To maintain corporate operational strategies to meet organizational objectives.

Effective management of the basic operational, functional and communication activities for the administration aspects of the organization.

Knowledge, skills, Education and experience required.

Experience:

• Experience in all aspects of corporate operations
• Working knowledge of office management and customer service
• Working knowledge of relevant software applications
• A deep understanding of the business start-up process is required.
• 1-2 years related experience

Education:

• Business or marketing-related degree or equivalent professional qualification

Skills Required:

• Excellent oral and written communication skills
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Must be self directed and able to complete projects with limited supervision
• Maintains staff confidentiality
• Working knowledge of email, scheduling, spreadsheets and presentation software
• Working knowledge of basic accounting procedures with a knowledge in accounting software an added plus

Key Functional Areas

• Formulate plans for the activities of the company
• Develop a mission and goal for the office and ensure that the activities of the unit are directed towards this goal.
• Supervise the budget plan for the office for easier financial management.
• Create policies and procedures to create a smooth work situation.
• Participate in staff recruitment and ensure the competency of those who are accepted.
• Design training modules for new employees that will make them more equipped to work in the unit.
• Mediate between office-related issues and other work disputes.
• Direct the activities of various sectors of the office.
• Supervise the quality of work of subordinates and employees.
• Serve as a line of communication from the employees to the upper management.
• Create a work schedule that will maximize employee productivity and efficiency.
• Conduct regular evaluation of staff performance and perform adequate interventions to discovered problems.
• Maintain accurate records of all office-related work.
• Maintain good communication line and relationship with customers.
• Entertain clients’ inquiries, suggestions and complaints.
• Coordinate with other offices in performing tasks that are no longer within the scope of their institution.

Interested candidates are requested to submit their applications on e-mail, together with the latest copy of CV, day time telephone number and details of their current remuneration to: jobs@geoconsultengineers.com so as to be received on or before Tuesday 4th October 2011.